قالب پیشنهادی برای Letter of recommendation
توصیهنامه یا recommendation letter (یا letter of recommendation)، نامهای است که از طرف یک متقاضی درباره فردی که میتواند عملکرد تحصیلی یا حرفهای او را تأیید کند، نوشته میشود. این نامه معمولاً به یک مسئول پذیرش یا مدیر استخدام ارسال میشود که متقاضی را برای پذیرش، استخدام یا دریافت بورسیه در نظر دارد.
در واقع توصیهنامه یک مدرک تکمیلی است که به پذیرش درخواستی مانند پذیرش در دانشگاه کمک میکنند. شخص توصیه کننده، با ارائه توضیحاتی درباره ویژگیهای شخصی متقاضی مانند پشتکار، هوش یا پتانسیل کار تیمی به انجام این کار کمک میکند.
نوشتن یک توصیهنامه قوی بهعنوان یک استاد، مشاور، مدیر یا همکار میتواند به متقاضی کمک کند تا نسبت به رقابت خود برتری پیدا کند.
در این نوشته درباره نحوه نوشتن و تنظیم ساختار توصیه نامه صحبت میکنیم.
قالب توصیه نامه
چنین توصیهنامهای لازم است چنین قالب و ساختاری داشته باشد:
لازم است از قواعد استاندارد نامهنگاری رسمی برای شروع استفاده کنید. یک توصیهنامه مانند هر ارتباط حرفهای دیگر است و از همان قوانین و دستورالعملهای عمومی پیروی میکند.
- آدرس خود را در قسمت بالا سمت راست قرار دهید و تاریخ را به صورت کامل و با حروف بنویسید.
- در زیر آن، در سمت چپ، نام و آدرس گیرنده (در صورت اطلاع) را بنویسید.
- نامه را با یک سلام رسمی تجاری شروع کنید. برای مثال:
Dear Ms. Smith- Dear Sir or Madam (اگر نام گیرنده را نمیدانید)
مهمترین بخش آن، مربوط به نکات مثبت و نقاط قوتی است که درباره متقاضی نوشته میشود.
پس بهتر است با این نامه را شروع کنیم.
بهتر است این را با یک جمله کوتاه اما پرانرژی از تحسین آغاز کنید. از همان ابتدا به دانشگاه یا شرکت مورد خطاب نشان دهید که به این فرد اعتقاد دارید.
- “I am absolutely delighted to recommend Sam for admission to the Ph.D. program at XYZ University.”
- “It makes me extremely happy to recommend Sam for the position of Director of Development at XYZ Corporation.”
- “Any university would be fortunate to have a student as intelligent, collaborative, and dedicated as Maria.”
- No matter the subject, Sam Zand always excels in her academic and research endeavors
بدیهی است که کانتکست و فضای کاری مورد اشاره هم باید مربوط به جایی باشد که تقاضا برای آن انجام میشود.
توضیح دهید که چگونه با آن شخص آشنا شدید. برای توصیه خود مقداری زمینه فراهم کنید. به خواننده اطلاع دهید که چگونه با او آشنا شدهاید، چگونه با هم کار کردهاید و صلاحیتهای اساسی خود را بیان کنید.
“As the Head of the Computer Science Department, I had the pleasure of teaching and mentoring Michael during his undergraduate studies. Over the course of several research projects and advanced courses, I witnessed his remarkable problem-solving skills and unwavering dedication to his academic growth.”
“I was Gina’s professor and research supervisor during her time at XYZ University. Through her impressive coursework and outstanding research contributions, she consistently demonstrated not only intellectual curiosity but also a passion for pushing the boundaries of her field.”
“As the Director of Graduate Studies, I interacted with many exceptional students, but Helena stood out. Her role as the President of the Academic Committee allowed me to see her leadership, organizational skills, and ability to work collaboratively with peers. Her potential for success in graduate studies is undeniable.”
"As VP of Application Development, I was Michael's direct supervisor from 2009 through 2012. We worked closely together on several key projects, and I got to know him very well during this time.
"I was both Gina's adviser and teacher throughout her time at Hamilton College. I watched her shine both in the classroom and in office hours, and had the joy of watching her meet and then exceed expectations with her thesis."
"As the Dean of Students, I deal with many young people throughout the day. However, I was lucky to spend several hours a week with Ms. Bonham in her role as Committee President. In my 32 years as Dean, I have rarely been so impressed."
همچنین صریحاً باید مشخص کنیم که این نامه خطاب به کجاست:
در مورد صلاحیتها و موفقیتهای داوطلب دقیق باشید. به جای کلیگویی، اقدامات و دستاوردهای شخص را با استفاده از نمونهها و موارد خاص توصیف کنید. هر زمان ممکن است، شواهد یا داستانهایی را برای حمایت از گفتههای خود ارائه دهید.
- “Michael’s advanced understanding of data analysis and algorithm design, combined with his ability to clearly communicate complex ideas, made him a standout in our research lab. His work on machine learning models not only earned top marks but also led to a published paper in a peer-reviewed journal, which is an impressive achievement for an undergraduate. His ability to collaborate with peers and mentor younger students was equally remarkable.”
- “Gina was always curious but never overbearing. Even though she could answer nearly any question posed in class, she preferred to guide her classmates toward discovering the solutions themselves. Many students who struggled with the material told me how Gina’s study groups and tutoring sessions were instrumental in their success. My own discussions with her, both in class and during office hours, were intellectually stimulating and left a lasting impression.”
- “When Ms. Bonham encounters a challenge, her determination and resourcefulness come to the forefront. As the leader of several student initiatives, she effectively coordinated with faculty, staff, and external partners to bring about meaningful changes on campus. Her problem-solving skills and ability to rally diverse teams toward a common goal are qualities that will serve her well in any academic environment.”
- “Michael’s sophisticated grasp of database architecture, combined with an innate feel for UX design and a warm, personal approach to his in-company client base dramatically improved the productivity of our company’s merchandising, creative, and editorial departments. His approach to managing application support, maintenance, and training was highly professional and greatly respected, both by end users and by the executive team.”
- “Gina was always inquisitive but never pushy. Despite being able to answer almost any question, Gina would rather sit back and help others find the answer for themselves. Countless students, who I thought were doomed to struggle, happily told me how tutoring sessions with Gina helped them turn the corner. And I had many conversations, both as her professor and a peer, that I will remember happily for years.”
- “When Ms. Bonham hears the word “no,” you can almost see the gears start to turn. She is mover and a shaker — interfacing with students, faculty, staff, and even outside agencies to find solutions to any problem.”
برای به تصویر کشیدن موفقیتهای داوطلب، از مقایسهها استفاده کنید. برای قرار دادن دستاوردهای داوطلب در یک چشمانداز مناسب، مقایسههایی را ذکر کنید تا گیرنده بتواند بر اساس آن درک کند چرا شما این فرد را توصیه میکنید.
- “Michael’s research output and academic achievements have surpassed those of all other students I’ve mentored over my 8 years at UVW University. His projects consistently demonstrate a level of innovation and depth that sets him apart from his peers.”
- “The most exceptional students are those who have a genuine passion for learning and continuously strive to improve. Gina embodies this type of student. Her enthusiasm for knowledge and her dedication to her studies are evident in her academic performance and her proactive approach to learning.”
- “I can confidently say that my experience working with the Student Research Committee has never been as rewarding or efficient as when collaborating with Ms. Bonham. Her contributions were consistently outstanding and made the process both enjoyable and highly productive.”
- “Michael’s output of completed projects has exceeded the combined
results of all other development efforts I’ve witnessed during my 8
years at UVW Company.””The best students are ones that genuinely love to learn. A student
that pushes themselves ever day to learn more and be better, and enjoys
every minute. Gina is that kind of student.”I can say with confidence that my job working with the Student
Committee was never easier, nor more enjoyable, than when I got to work
with Ms. Bonham.”
- “Michael’s output of completed projects has exceeded the combined
بهتر است مزایای متقاضی را بیش از حد بزرگ نکنیم. همچنین نقاط ضعفی اگر وجود دارد، به شکل درستی به آنها اشاره کنیم.
- “Despite coming in as a novice, Michael has worked hard to improve his documentation and commenting of scripts and processes, making it easier for those filling his shoes in the future to work effectively.”
- “Gina is always on the move — tutoring, taking classes, joining clubs, etc. — and though her schedule is perhaps too tightly packed, she somehow manages it all with a smile on her face.”
- “Of course, Ms. Bonham’s determination and drive occasionally led to butting heads and conflicting opinions. However, though she is never one to shy away from conflict, Ms. Bonham passion was never mean-spririted or rude.”
در انتها نامه را بهطور قطعی به پایان برسانید. توصیه خود از داوطلب را دوباره تکرار کنید و در صورت لزوم، از گیرنده دعوت کنید تا با شما تماس بگیرد.
در نهایت هم باید مانند هر نامه دیگری با نام و امضای خود، آن را ببندیم:
در زیر یک قالب پیشنهادی را با نمونه پر شده قرار دادهایم.
Letter of recommendation template
[Your Name or Company Letterhead]
[Mailing Address] · [Phone Number] · [Email Address]
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Organization]
[Recipient Mailing Address]
Dear Mr./Mrs./Ms. [Last Name] / To Whom It May Concern,
It is my pleasure to enthusiastically recommend [Applicant Name] for [Position] at
[Organization].
My name is [Your Name], [Your Position] at [Your Organization]. I had the pleasure of working
with [Applicant Name] for [Length of Time/Capacity] while [Explain how you worked together].
Of all the [Type of People] I’ve worked with, [Applicant Name] is among the [Specific
Superlative].
During our time together, [Applicant Name] proved to be [Adjective, Adjective, and Adjective].
His/her/their expertise in [Specific Subject] was a huge asset that led to [Specific Achievement].
[Include a Personal Story or Anecdote that illustrates a skill or qualification]
I am confident without reservation that [Applicant Name] would be an excellent fit for
[Organization]. As a [Skill or Trait] and [Skill or Trait], he/she/they will be a productive addition
to your organization.
Feel free to contact me at [Phone Number] or [Email Address] if you have any questions or
would like me to further elaborate on [Applicant Name]’s talents and achievements.
Sincerely,
[Your Name]
[Your Title]
یک نمونه پر شده
an example of a strong recommendation letter
Jane Doe · Professor of Business at Generic University
۱۲۳۴ Main Street, Anytown, NY 12345 · ۵۵۵-۵۵۵-۵۵۵۵ · jdoe@generic.com
December 2, 2020
Admissions Committee
University of Somewhere
۴۳۲۱ Second Street
Somewhere, CA, 67890
Dear Admissions Committee,
It is my pleasure to enthusiastically recommend Jan Jansen for admission to the Master of
Business Administration program at the University of Somewhere.
My name is Jane Doe, Professor of Business at Generic University. I had the pleasure of working
with Jan for two years while she was a student in two of my courses. Of all the undergraduate
students I’ve worked with, Jan is among the most intellectually curious and enthusiastic.
During our time together, Jan proved to be bright, inquisitive, and diligent in her studies. Her
collaboration and leadership skills were truly impressive, and her capstone project on
management strategies in developing countries won glowing reviews from both her peers and
other professors.
Jan’s passions extend well beyond the classroom as well. During the first month of her freshman
year, she organized the university’s first Young Investors Club. By the end of the semester, she’d
registered the club, secured an advisor, recruited more than two dozen members, and organized
executive board elections.
I am confident without reservation that Jan would be an excellent fit for University of
Somewhere’s graduate community. As a tirelessly creative and passionate individual, she will be
a productive addition to your organization.
Feel free to contact me at 555-555-5555 or jdoe@generic.com if you have any questions or
would like me to further elaborate on Jan’s talents and achievements.
Sincerely,
Jane Doe
Professor of Business
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